Everything you need to manage your gaming community
Run events, manage spaces and bookings, organise your game library, coordinate your team and stay connected with your community through Meeplay.
A profile for stores, publishers, clubs and creators
- A reference profile in the Meeplay community.
- Your details: website, location, hours and social media.
- Reviews and ratings from the people who visit you.
- Collaborative management. Several people can administer your organization.
What you can do as an organizer
Manage your community, your spaces and your events from one place.
Events, activities and registrations
Meeplays lasting hours or days, with their activity programme, capacity, waiting lists and events that repeat themselves.
Spaces and bookings
Configurable rooms, tables and schedules, with up-to-date availability and pricing by time slot.
Game library
Inventory, copies, QR-based loans and a return policy tailored to you.
Tournaments and competitions
Four formats, automatic pairings and real-time standings.
Team and permissions
Share out responsibilities by giving each person access only to what they manage.
Communication and alerts
Direct messages from your community, feed posts and automatic alerts.
Giveaways, votes and participation
Giveaways with prizes, audience votes and custom registration forms.
Maps and large events
Interactive venue maps, with stands, activities and featured games.
Visibility and sales
Show up for the people playing nearby, sell in the marketplace and promote your products.
Full tournament management
- 4 structures: single and double elimination, league and groups + knockout (and Swiss).
- Automatic pairings and real-time standings.
- Registration management: confirmed, waitlisted and pending.
- Phase delegation to other organizers for multi-venue competitions.
Fewer disconnected tools. More connected management.
Events, activities, bookings, game libraries, team management, communication and participation all work within the same environment, so you can spend more time on your community and less on juggling separate tools.
Create your organization in minutes
Create your profile
Sign up with your store, publisher, association, club or content project.
Fill in your details
Name, address, hours, social media and a description of your services.
Publish and activate
Create your first event, share your profile and receive sign-ups.
Answer questions without leaving Meeplay
Users can message your organisation directly to ask about events, activities or any other community information.
Direct messages
Your community writes to you from the app and you reply without opening another channel.
Alerts when an activity starts
Meeplay can automatically notify registered attendees when a scheduled activity begins, so nobody is late for a game session, tournament, workshop or demo.
Everything beside the event
Keeping these conversations in Meeplay holds the information next to the event and the organisation it belongs to.
Get paid online, hassle-free
- Sell tiered tickets (early-bird, member, VIP) with capacity per tier and priority access for each ticket type.
- Charge cards securely through Stripe, with full or partial refunds whenever you need them.
- Generate downloadable invoices and receipts for your audience and your accounts.
- Receive automatic payouts to your bank and add manual cash or walk-in registrations on the day.
- No surprises: a transparent commission, always upfront.
Door management on event day
- Run check-in and check-out with QR (or manually) to track who comes in and who leaves.
- Manage a waiting list with automatic promotion and reordering as spots free up.
- Require identity verification (ID) at the door when your event calls for it.
- Force walk-in entries beyond capacity for special cases, without getting stuck.
- See a real-time attendance summary: registered, currently inside, and who has already left.
Manage your spaces and bookings
Set up rooms, tables and gaming spaces, define availability and manage bookings through Meeplay, making it easier for your community to find a place to play.
- Create your spaces: rooms, tables and gaming areas, each with its own capacity.
- Define schedules and availability by time slot, always up to date.
- Receive and manage bookings from a single panel: confirm, edit or cancel.
- Apply dynamic pricing by day, time and season.
- Automate your calendar with recurring bookings for regular games and meetups.
- Let people book a table and a game together, in a single step, from your library.
A game library that is easier to manage
Manage the games available for lending, check more information about each title and keep track of who takes each game.
- Offer a lending catalogue with QR checkout and return, a policy of your own and reservations that hold a copy.
- Set your library up in minutes with Excel import of all your games.
- Lend to people who do not use Meeplay yet, so your library does not depend on your whole community having the app installed.
- Check more information about each title on the same page your community sees before borrowing it.
Tools for large events
Game days, festivals and conventions need more than a programme: this is what holds a large event together without it getting away from you.
A map that does more than show locations
Draw the venue with its stands and place every activity, and also show featured games, publishers and the titles connected to votes or awards.
Give your team the right level of access
Set specific permissions to decide what each person can manage, sharing out responsibilities without giving everyone access to everything.
More engaging giveaways
Create giveaways with prizes and pick winners automatically. You can include a question or a participation requirement that people complete when they enter.
Award voting
Audience voting from the app (stars, emojis or a single vote) with real-time results.
Activity programme
An interactive schedule with search, filters by day and capacity management with an automatic waiting list.
Custom forms
Configure registration forms per context: event, game library or giveaway.
Event statistics
Plays, games, total time and who played the most during the event.
Running a fair or a festival?
See everything Meeplay does for an event from start to finish.
Get to know your community
- Measure member retention and spot trends to make better decisions.
- Discover your most played games and mechanics and browse rankings by category.
- Discover who is new and how your community grows over time.
- Analyze activity by day of the week and schedule your events when they work best.
- Take your data anywhere with CSV export.
Frequently asked questions
Is there a cost to be an organizer?
Creating your profile and publishing basic events is free. There are specific plans for advanced features.
Can I charge for sign-ups?
Yes, Meeplay integrates payments to manage sign-ups and sales securely.
Can I manage a full tournament?
Yes: rounds, groups, playoffs, teams and standings, all from the platform.
Can I manage spaces and bookings with Meeplay?
Yes. You can configure spaces and available schedules and manage bookings through Meeplay, with pricing by time slot and recurring bookings.
Can I give different permissions to each team member?
Yes. You can configure specific permissions to control which features each person in your organization can manage.
Can users contact my organisation directly?
Yes. They can send you messages through Meeplay to ask questions or check details about your events and activities.
Can Meeplay notify people when an activity starts?
Yes. Registered attendees can receive a notification when a scheduled activity begins.
Can I lend games to people who do not use Meeplay?
Yes. The game library lets you register loans for people who have not installed the app.
Can I add a question to a giveaway?
Yes. Giveaways can include a question or participation requirement that people complete when entering.
Manage your community from one place
Run activities, coordinate your team, manage spaces and bookings and keep your community connected with Meeplay.
Start organising with Meeplay