Digitize your board game event
Manage activities, registrations, tournaments, voting, exhibitors, and participation from a single platform.
Request a demoThey already trust Meeplay
Used by festivals, associations, and board game organizers. Meeplay already helps events manage activities, participation, voting, and communication with their communities.
Devir Iberia
Official app of the Deviriadas and comprehensive tournament and competition management.
Toledum
Official event app with an activity schedule, registration management, and personalized experiences for attendees.
International Board Game Festival of Córdoba
Official app for voting for the People’s Choice Award for the best game at the festival.
Mega XP
Interactive map, activity schedule, and digital event experience.
Your entire event in a single tool
Behind every great board game fair there are hundreds of activities, dozens of exhibitors, and thousands of attendees. Keeping that experience organized, accessible, and up to date can become a major challenge for any organizing team. Meeplay was created within the board game industry and understands the specific needs of this type of event. That’s why we bring together everything needed to manage the experience before, during, and after the festival in a single platform.
Interactive activity schedule
- Advanced activity search
- Filters by day and category
- Collaborative management among all event exhibitors
- Real-time updates
Registrations and capacity management
- Registrations with capacity limits
- Tiered tickets (paid or free)
- Automatic waiting lists
- Notifications for available spots
Voting and audience awards
- Multiple voting modes
- Real-time results for organizers
- Result notifications
- Vote control with different security levels such as geolocation and geofencing
Interactive map
- Improves the ease of finding any event exhibitor
- Increased visibility for exhibitors
- A more comfortable experience for visitors
Community communication
- Spaces for conversation between attendees and organizers
- Helps resolve questions
- Share important information and notify attendees
Lending library and game management
- Game inventory
- Copy tracking
- QR-based lending system
- Automatic reminders
- Return tracking
Online tickets and payments
- Create tiered tickets such as early-bird, member or VIP, each with its own capacity per rate so you control how many seats you put on sale at every level.
- Charge securely by card and receive the money from your registrations directly, with no external hassle.
- Manage refunds whenever you need to and give your attendees downloadable invoices and receipts for their records.
- Log manual registrations paid in cash or walk-ins straight from the box office, so no one who shows up on the day is left out.
Door control with QR
- Check attendees in and out by scanning their QR code, or manually whenever you prefer.
- Run a waiting list with automatic promotion: when a spot opens up, the next person moves in without you lifting a finger.
- Confirm each attendee's identity at the door to prevent duplicates or passed-on tickets.
- Check a real-time attendance summary to know exactly how many people are inside your event at any moment.
Tournaments built into your event
- Create tournaments in the format you need: Swiss, knockout or groups, tailored to each activity at your event.
- Let the system work out pairings and standings automatically round after round, no spreadsheets required.
- Break ties with tiebreakers like Buchholz or head-to-head, clearly and fairly.
- Assign tables to each match so players know where to sit and the tournament keeps moving.
- Even run circuits across several venues, tying different events together into a single competition.
We adapt Meeplay to your event
Every festival and fair has different needs. Our team can develop specific features, custom dynamics, or integrations tailored to your organization’s goals. Tell us what you need and we’ll build the right solution.
Request a demo