Your entire board game event, connected with Meeplay
Manage activities, registrations, communication, game libraries, maps, giveaways and participation from one platform, while attendees carry the entire event experience on their phones.
They already trust Meeplay
Used by festivals, associations, and board game organizers. Meeplay already helps events manage activities, participation, voting, and communication with their communities.
Devir Iberia
Official app of the Deviriadas and comprehensive tournament and competition management.
Toledum
Official event app with an activity schedule, registration management, and personalized experiences for attendees.
International Board Game Festival of Córdoba
Official app for voting for the People’s Choice Award for the best game at the festival.
Mega XP
Interactive map, activity schedule, and digital event experience.
A connected experience from start to finish
From discovering the event to joining an activity, voting, borrowing a game or finding a publisher on the map, Meeplay keeps the entire experience connected. We come from the board game industry and we know what these events need.
Discover
The event, its programme and its activities, before the doors open.
Register
Tickets and spots for each activity, with capacity and waiting lists.
Plan
Every attendee builds their own agenda and knows when each thing starts.
Take part
Tournaments, votes, awards and giveaways inside the same app.
Explore
The venue map, the publishers and the games they are showing.
Interact
Direct contact with the organisation and alerts when something starts.
Keep everyone on schedule
Publish your event programme, manage activities and registrations, and help attendees plan their visit directly in Meeplay.
- Advanced activity search
- Filters by day and category
- Collaborative management among all event exhibitors
- Real-time updates
- Automatic alerts when an activity starts: when a scheduled activity begins, Meeplay can notify registered attendees so they do not miss a game session, tournament, demo or workshop.
Registrations and capacity management
- Registrations with capacity limits
- Tiered tickets (paid or free)
- Automatic waiting lists
- Notifications for available spots
More ways to involve your audience
Meeplay supports votes, awards, contests and giveaways as part of the event experience.
- Multiple voting modes
- Real-time results for organizers
- Result notifications
- Vote control with different security levels such as geolocation and geofencing
- Giveaways with a question or requirement: you can ask entrants to answer something or meet a condition before they enter, for contests, brand activations or publisher campaigns.
A map that does more than show the way
Meeplay's interactive map helps attendees find spaces, publishers, activities and other points of interest around the event.
- Improves the ease of finding any event exhibitor
- Increased visibility for exhibitors
- A more comfortable experience for visitors
- The featured games of each publisher: the map can show which titles every exhibitor is presenting, not just where they are.
- Titles taking part in votes and awards: see which games are entered in the votes, the awards or other event activations.
Keep the organisation within reach
Attendees can contact the organisation directly through Meeplay to ask questions, check details or get information about an activity. That keeps event communication in the same place where they check their programme, activities and registrations.
- Spaces for conversation between attendees and organizers
- Helps resolve questions
- Share important information and notify attendees
- Direct messages between attendees and the organisation, without leaving the app or opening another channel.
A game library that is easier to manage
Manage the games available for lending and give attendees more information about each title through Meeplay.
- Game inventory
- Copy tracking
- QR-based lending system
- Automatic reminders
- Return tracking
- Loans for people without the app: the organisation can register a loan for anyone who is not a Meeplay user yet, so the game library works for your whole audience.
- More information about each game on the page attendees check before borrowing it.
Online tickets and payments
- Create tiered tickets such as early-bird, member or VIP, each with its own capacity per rate so you control how many seats you put on sale at every level.
- Charge securely by card and receive the money from your registrations directly, with no external hassle.
- Manage refunds whenever you need to and give your attendees downloadable invoices and receipts for their records.
- Log manual registrations paid in cash or walk-ins straight from the box office, so no one who shows up on the day is left out.
Door control with QR
- Check attendees in and out by scanning their QR code, or manually whenever you prefer.
- Run a waiting list with automatic promotion: when a spot opens up, the next person moves in without you lifting a finger.
- Confirm each attendee's identity at the door to prevent duplicates or passed-on tickets.
- Check a real-time attendance summary to know exactly how many people are inside your event at any moment.
Tournaments built into your event
- Create tournaments in the format you need: Swiss, knockout or groups, tailored to each activity at your event.
- Let the system work out pairings and standings automatically round after round, no spreadsheets required.
- Break ties with tiebreakers like Buchholz or head-to-head, clearly and fairly.
- Assign tables to each match so players know where to sit and the tournament keeps moving.
- Even run circuits across several venues, tying different events together into a single competition.
The whole event in your pocket
Check the programme, organise your activities, receive notifications, explore the map, take part in votes and giveaways, use the game library and contact the organisation directly through Meeplay.
Your agenda
The full programme and your activities, with an alert when each one starts.
The venue
The map with publishers, spaces and the games each one is showing.
Getting involved
The event votes, awards and giveaways straight from your phone.
The library and the team
The games available to play and a direct line to the organisation.
More control for your team
Bring your programme, activities, registrations, communication, maps, game library and audience participation together in one place, reducing manual work and creating a clearer experience for attendees, publishers and organisers.
A single source of truth
Programme, capacity, registrations and changes in real time, with no parallel spreadsheets.
Collaborative management
Publishers, partners and volunteers can keep their own activities up to date with scoped access.
Less manual work
Automatic alerts, waiting lists and payments that no longer depend on email and chat.
Running events all year?
Take a look at our tools for organizers and clubs too.
Frequently asked questions about events
Can I manage the event programme and activities with Meeplay?
Yes. Meeplay lets you publish your programme, manage activities and registrations, and help attendees organise their event experience.
Can attendees receive activity notifications?
Meeplay can notify registered attendees when a scheduled activity begins, helping them avoid missing game sessions, workshops, tournaments or other activities.
Can attendees contact the organisation?
Yes. They can send direct messages to the organisation through Meeplay to ask questions or check event details.
What can the interactive event map show?
In addition to locations and spaces, it can display publishers, featured games and titles linked to votes or awards.
Can I run giveaways through Meeplay?
Yes. Giveaways can include a question or participation requirement that attendees complete when entering.
Can the game library lend games to people who do not use Meeplay?
No. The organisation can register loans for people who have not installed the app.
We adapt Meeplay to your event
Every festival and fair has different needs. Our team can develop specific features, custom dynamics, or integrations tailored to your organization’s goals. Tell us what you need and we’ll build the right solution.