Toledum II, the International Board Game Festival of Toledo, is one of the most relevant tabletop events for the board game community in Spain. In this edition, Meeplay takes part as the official app of the festival, helping to digitize the experience of attendees, exhibitors and the organization.
From the app, the event centralizes its interactive map, activity program, sign-ups, capacity, waitlists, raffles via QR codes and communication between participants. The goal is that a board game festival does not depend on scattered information, spreadsheets, external forms or messaging groups, but on a platform designed specifically to connect the community.
What is Toledum II
Toledum II is the second edition of the International Board Game Festival of Toledo, a gathering for players, families, publishers, associations, shops, authors and tabletop fans.
The festival brings together activities, demonstrations, tournaments, game tables and experiences designed to bring board games closer both to regular players and to new audiences. In this context, Meeplay acts as the official app to ease organization, participation and communication during the event.
Why digitize a board game event
Organizing a board game festival means coordinating many elements at once: spaces, exhibitors, activities, schedules, capacity, reservations, raffles, communication with attendees and last-minute changes.
When all that information is spread across posters, spreadsheets, forms, social media and messaging groups, the experience can become difficult both for the organization and the participants. Digitizing the event lets you centralize information, update changes in real time, reduce manual tasks and help attendees find activities, stands, raffles and play spaces from their phone. That is exactly what Meeplay brings to board game events.
Interactive event map
We turned the venue map into an interactive map accessible from the phone. Each stand or area of the festival works as an information point with details about the exhibitor, associated activities, location and relevant access.
For attendees, this makes it easier to move around the event without relying only on physical signage. For the organization, it allows updating information in real time if there are changes in location, schedules or activities.
QR raffles to energize participation
One of the goals of a festival is not only to inform, but also to activate the participation of attendees. For Toledum II, Meeplay makes it possible to spread QR codes around the fair so players can scan them and enter raffles.
The organization can launch raffles from the platform, validate entries and select winners automatically. This reduces manual work, avoids unclear processes and turns participation into a simple experience from the phone.
Centralized communication between organization, exhibitors and attendees
At an event with multiple activities, publishers, spaces and attendees, communication is critical. Meeplay centralizes the event information and reduces the dependence on scattered channels.
The app connects organization, exhibitors and attendees in the same environment, easing notices, updates and communication related to the festival.
Activity program updated in real time
Board game festivals usually have many simultaneous activities: guided games, demonstrations, tournaments, workshops, presentations, signings, raffles and special activities.
With Meeplay, each exhibitor can manage their own activities while the organization keeps control of the official program. If a schedule changes, an activity is added or a room is modified, the information updates in the app so attendees always check the most recent program.
Sign-ups, capacity control and automatic waitlists
Many festival activities have limited spots. Managing them manually can lead to errors, duplicates, cancellations that are hard to cover and missed opportunities for other attendees.
With Meeplay, organizers can limit spots, manage reservations and enable automatic waitlists. At Toledum II, for example, the Noches Toledanas sold out their 400 spots in a week. When someone releases their spot, the platform reassigns it automatically to the next person on the waitlist, making the most of the available capacity.
What Meeplay can bring to other board game events
The Toledum II experience shows that Meeplay can help digitize board game events of different sizes: fairs, game days, tournaments, festivals, club meetups, in-shop activities and events organized by publishers. With Meeplay, an organizer can:
- publish their event;
- create activities;
- manage sign-ups;
- control capacity;
- enable waitlists;
- communicate changes;
- energize participation with raffles;
- connect attendees, exhibitors and organization;
- give the event visibility within a community specialized in board games.
If you organize a board game event, Meeplay can help you turn a complex program into a simple experience for attendees.
Meeplay, a platform for board game event organizers
Toledum II is an example of how Meeplay helps manage, connect and energize an event from start to finish. Discover everything the platform offers to organizers in board game events and for organizers, or learn about the Meeplay app.
Are you organizing a board game event? Tell us what you need and we will help you.
Frequently asked questions about Meeplay and Toledum II
What is Toledum II?
Toledum II is the second edition of the International Board Game Festival of Toledo, an event for players, publishers, shops, associations, families and tabletop fans.
What role does Meeplay play in Toledum II?
Meeplay is the official app of Toledum II and helps digitize the festival experience with an interactive map, activity program, QR raffles, sign-ups, capacity control, waitlists and centralized communication.
What is an official app for in a board game festival?
An official app centralizes the event information, lets attendees check activities from their phone, receive updates, manage sign-ups and makes communication between organization, exhibitors and attendees easier.
Can Meeplay be used to organize other board game events?
Yes. Meeplay can be used to organize fairs, tournaments, game days, in-shop activities, club events and board game meetups.
What are the advantages of digitizing an event with Meeplay?
It lets you manage activities, capacity, sign-ups, waitlists, raffles, communication and event visibility from a platform specialized in board games.
